Some Frequently Asked Questions

Why should I hire an event planner?

Some people think that it's too expensive or an added cost that is not needed, but you can't afford not to hire an event/travel planner. It will actually save you money.

How do we do that? We have great relationships with professional local vendors that provide our clients discounts when we bring them to those vendors and they book with them.

So, in the long run, you are actually saving money by hiring us to plan and coordinate your wedding. Your friend or family member cannot get you those discounts that we as professional coordinators can get for you because of our great working relationships with those vendors.

But let's not forget the obvious. We will do all the work so that you, your family, and friends can relax, sit back, and enjoy your special day without any stress or worry that you will be stuck in the kitchen giving the caterer instructions or constantly going to the DJ table to make sure announcements are done and timelines are followed.

After all, you are the focus of this event and your family and friends are guests and shouldn't be working at your wedding. Do you want them to be sweaty and tired from working so hard setting everything up within a 1-hour window and then not being able to enjoy themselves or are too grumpy and stressed from all the work and more than likely not able to get dressed in time? No, you don't; you want them to have a great time and celebrate your event with you. That's why when you hire Royal Occasions LLC, we do everything for you!

How long is the complimentary consultation?

Your consultation will last approximately 45 minutes.

What information do I need to bring to the consultation?

We will need to know of any contracted arrangements that you have made prior to the initial consultation. This helps us to know what services you need and what services you have already contracted so that we can better assist you.

We also need your approximate guest count, the total number of family and friends in your travel group, and any ideas that you have with regard to your event/vacation. A Pinterest board link will be helpful as well.

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What is a destination wedding and local wedding?

Destination Wedding – any wedding taking place in another state, country, or outside of the Hampton Roads area in Virginia

Local Wedding – any wedding taking place in the Hampton Roads area of Virginia

What is domestic travel and international travel?

Domestic travel is any travel within the United States or the country in which you reside.

International travel is any travel outside the United States or the country in which you reside.

Do I need an appointment for a consultation?

Yes. At Royal Occasions LLC, we require an appointment, so that we can sit down with you and go over the various aspects of your event/travel planning needs.

We want to be able to go over the various services that we offer and to figure out what best fits your needs. This also gives you the opportunity to meet with any of our professional coordinators face-to-face and to get to know us to see if we are the perfect fit for you.

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Will you help me locate a venue for my reception?

Yes. We have worked at several different and unique venues all throughout the Hampton Roads area and can get you into contact with the perfect venue that fits your unique and specific wedding needs.

We will be there with you to negotiate your contract and to ensure you are getting the particular services and more that your event needs. Some clients book their own venue but find later that they should have chosen something different whether it was due to colors, theme, food, guest count, or pricing.

That's where we come in. We have the expertise and knowledge to get you the venue that is right for you.

When should I contact an event coordinator?

You should contact an event planner as soon as possible. We book up rather quickly. Also, you want to have the opportunity to select from a variety of venues for your event and by contracting with an event planner first, we can start setting up appointments and negotiating contracts for you.

When you hire us first, you will have us by your side every step of the way guiding you through the whole planning process and helping you to save money along the way. Are we going to take full control of your event/travel planning and not let you have a say in anything?

Absolutely not. It is your event and we are here to assist and guide you as well as give you advice to ensure you have the event of your dreams with as little to no stress at all. We will do as much or as little as you need, but the more you utilize our services, the less stressed you will be.

Will I have all the details and paperwork that I need for my travel?

We will book everything for your individual or group travel including check-in. You will receive all documents needed such as reservation and confirmation numbers, tickets, boarding passes, and directions to locations. We will be a phone call away should any problems arise during travel.